Wednesday, June 4, 2014

Blackboard Tip: Deleting Duplicate and Unneeded Files in Blackboard


Following is a refresher on how to delete duplicate content from courses . We realized that several of the courses in the summer and fall sessions include duplicated content. We highly recommend deleting content that is no longer needed in blackboard. Also, content that has been duplicated (sometimes copied over several times) must be deleted.
Important Note: When files are deleted in a content area, they are only removed from that area but still remain in the course and located in the Files area. Following steps to delete unneeded or duplicated files. 
From the course control panel click the chevron (Two down arrows) located on the left of Files to load the Files page. If the course does not show up, click on “Basic Search” and “files” again and the course should show.


Click on the word Size twice to list the files and folders by the largest first


.


Note: Ensure that you have a backup copy of any files that you delete, should you need to upload them again.  You can download a copy of the files to your computer. Select the box to the left side of the file name or file type- click Download package. 



Look for files that have been deleted from a content area or files that are copied more than once.  These files are just taking up space in blackboard and need to be deleted. You can verify that they are not linked to any content areas.
1. Check   the box to the left side of the file name or folder you want to delete
2. Click on the Delete button.




A confirmation message will pop up indicating that the action is final and cannot be undone. If folders are selected to be deleted, all subfolders and files will also be deleted. Click OK
Note: If the files selected are not linked to any content areas, they will get deleted and you will be returned to the Files page. If the files selected are linked in the course, you will see a list of
the files and folders with Links. Click the 360° view link.
On 360ยบ View page, scroll down to the links to check information about the file links. If you see there is no "No links available" displayed under links information then it is safe to delete the file to free up space on blackboard.
 
For any questions or help in deleting please contact the Distance Education Department.

Thursday, May 22, 2014

Blackboard Tip: Begining of the Semester Checklist

Checklist we recommend for the beginning of the semester:
Following helpful quick tips:
Make sure   Edit Mode button located in the upper right corner is ON. You may use the drag and drop feature to change the order of menu items. Course Menu items that do not contain any content are automatically hidden from student view but are visible to the instructor while Edit Mode is on.
-  To add a new link to the Course Menu, click the red “+” and select the area you want to add. Note: The “+” is unavailable when Edit Mode is turned off.
-  Rename, Hide or Delete links as necessary using the chevron (pull-down menu) next to each link. Note: If you remove a content area menu item, all information within that area is removed permanently.

-  Organize your course menu using the drag and drop feature. For longer course menus you may want to consider creating Sub headers and Dividers by clicking on the “+” icon and selecting these features


TURN OFF UNNECESSARY TOOLS
To simplify your class you may want to hide links of tools that you will not be using. If you decide to use a tool later in the semester you may make it available at that time.  From the left menu click Tools section, named Grades/Tools/Email


Improve course design and menu options: From within the course control panel Click on Customization and then select Teaching Style where you can:

Make your Course Available:
From the control panel click Customization-Properties
Under Set Availability (3)-Make course available –select yes


Tip:  In blackboard 9.1 you can use course to course navigation to jump from one place in a course to the exact same place in the other course. Click the chevron near the course name in top gray bar


Under My Other Courses section you want to go to.


 

Blackboard Tip: End of The Semester Check List


Blackboard End of the Semester Checklist

Here is an end of a semester checklist for your online course.

Grade Center
Complete all grading; confirm all calculated columns are working correctly
Check columns in the grade center and look for anything that is out of place (i.e., blank scores or missing scores).  You can set blackboard to calculate blank items as Zeroes
Click the chevron (two down arrows) near the weighted or total column.

Select Edit Column Information


Select No for Calculate as Running Total.

Click Submit

Download course Grade Book:

-          From within your grade center click Work Offline - select Download.

-          On the Download Grades page under Data, select Full Grade Center, and under Options, keep the option section as default, click submit.
          Click the Download button and choose where to save the file.



The file will be saved with excel 2003     *.xls extension.


Tip:  In blackboard 9.1 you can use course to course navigation to jump from one place in a course to the exact same place in the other course. Click the chevron near the course name in top gray bar


Under My Other Courses section you want to go to.



Archive your course

-           From the Control Panel, click Packages and Utilities and select Export/Archive Course.
   

-          Click Archive.

Note:  Archive saves all elements of the course, which includes all student grades, tests, student activities and the course roster. Export saves all or part of the course structure. Exporting does not include student activities or student roster.
 
-          On the Archive Course page under Select Copy Options, select Include Grade Center History. -    Click Submit.

   

Note:  The archived course is saved in a zip and may take some time to be processed.  An email will be sent when the process is completed.


-         Click the Archive File link to download to your computer or click the chevron near the file name and select open.


Make your courses unavailable:
If you no longer want students to access the course after the end of semester, please make your course unavailable through Control Panel-Customization-Properties-Set Availability – No-Submit

 Note: The gray bar at the top of the course will let you now that the course is unavailable to students.

Tuesday, April 8, 2014

Blackboard Tip: Inline Grading

 
You can view, comment, and grade student-submitted assignments from within the grade center
Note:  Currently supported document types that can be viewed from with the grade center are Word (DOC, D OCX), PowerPoint (PPT, PPTX), Excel (XLS, XLSX), and PDF (PDF). Assignment submissions created with the content editor are not compatible with inline grading. Submissions of this type show in the window, but annotation is not available.
1.            With Edit Mode ON.
 
 
2.            From the Control Panel, click the Grade Center –Needs Grading (or Full Grade Center to grade each attempt.)
 
 
 
3.  Click the chevron near the assignment name, click Grade All Users
 
4. The file attached by the student displays in the Grading window.
 
 
 
Following description of the toolbar features
 
 
Button
Description
Zoom out. Make the content of the file appear smaller. This button is also available to students when they review their submission.
Zoom in. Make the content of the file appear larger. This button is also available to students when they review their submission.
Expand the list of annotation tools.
Download a copy of the file. If annotations have been made, you have the option to download a copy in the original format or download a PDF version that includes the annotations. This button is also available to students when they review their submission.
Move back a page. This button is also available to students when they review their submission.
Move forward a page. This button is also available to students when they review their submission.
View all annotations. 
Add a comment to a specific point in the document.  
Add a comment to a selected area in the document. 
Add a comment to selected text in the document.
Draw in the document using a pencil tool.
Highlight selected text in the document.
Add text to the document.
Strike out text in the document.
 
      5.  In the Assignment Details section, type the student’s score in the ATTEMPT field
 
 
 
    If you need to enter an overall comment , type your comments in the Grader Feedback text box. Extend the text box by clicking and dragging the bottom, right corner. Click Submit